Darwin Project Management System

Darwin – Ultimate Project Management System was created because we needed a better way to run our own business and existing software was either too basic or too confusing. Darwin is practical software that gets you organised so that you can reduce unnecessary paperwork and simply Get Things Done. By using Darwin, your will be organised, your clients will be impressed and your business will take off.

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Client Management

  • Add, edit, delete clients
  • Set Client Status as Active / Inactive

Project Management

  • Add, edit, delete projects
  • Every project links to a client
  • Set project start date and end dates
  • Set project worth, total amount due (automatically reduced by adding payments)
  • Mark project as COMPLETE with single action

Activity Management

  • Add, edit, delete activity relating to a particular project
  • Sort activities by project name
  • Automatically fetch last action on activity and activity date
  • set new action and new date (activity completion date)
  • Set reminder date and time of the activity and get email and sms alerts
  • Upon receiving reminders automatically disable email sms alert on activity
  • Activity due in 1 day (24 hours) to be highlighted red, activity due in 2 days (48 hours) to be highlighted yellow, activity due in 3 days (72 hours) to be highlighted green. On completion highlight disappears.
  • Mark activity as complete with single button
  • Automatically set user through logged in id
  • 4 tiny buttons for ajax Files list, payments list, expenses list relating to a particular project
  • Every activity can be assigned custom text as task by WYSIWYG editor. Place html in task list, ordered list, images just about anything
  • Task list available as ajax popup on activity list page.

Project Files

  • Add, edit, delete files relating to a project (available via ajax popup on activity and project pages)
  • Save anything any type of text, attachment, jpg, png, gif, pdf, word, excel as project data
  • save project data through WYSIWYG editor
  • sort data files by project name

Income / Payments management

  • Add, edit, delete payment for a particular project
  • record received amount and tds separately
  • record transaction type as bank or cash
  • attach invoice for the payment
  • download attachments (invoice) of a record on list page
  • Adding a record will automatically reduce project amount due by amount recorded (plus tds)
  • Sort payments / income by project name

Expense Management

  • Add, edit, delete expenses relating to a particular project
  • record amount and tds deducted separately
  • attach receipts relating to the expense
  • add notes relating to expenses
  • sort by project name


  • Add, edit, delete any type of reminders
  • simply set a reminder description and reminder date time and receive sms and email alerts for it
  • Upon receiving reminders automatically disable email sms alert on activity
  • reminders due in 1 day (24 hours) to be highlighted red, reminder due in 2 days (48 hours) to be highlighted yellow, reminder due in 3 days (72 hours) to be highlighted green. On completion highlight disappears.
  • assign reminders to user (that user will get sms and email alerts)


Project Report

  • Project Profitability Report (income - expenses)
  • Project Dues Report (Project worth - sum of payments received)
  • Tds deducted by client for payment relating to the project
  • Project Payment History
  • Project Expense History
  • Full project activity charts

Income Report

  • Get payments for a particular period (for example 1st April 2015 to 31st March 2016)
  • Get cash income or bank incomes for a particular period

Tds Report

  • Get payment entries for a particular period for which TDS was deducted
  • Get total tds deducted in a particular period (helpful for filing income tax returns)

Business Report

  • Profitability Report (Total Income - Expenses) for a particular period
  • Total Dues from all projects for a particular period
  • Total Bad Debts during a particular period (if projects are closed and amount due is more than 0 it will be automatically classified as bad debts)
  • Payment History for a particular period
  • Expense history for a particular period


  • Full Page Calender on Dashboard showing activities and reminders
  • Total Business Turnover, Total Expenses, Total Profit, Total Dues till today on Dashboard page
  • Total Number of Active Clients, Active Leads, Active projects on Dashboard page itself
  • 3 use and throw task widget. Simply add a task and start working and cross it once you have completed the tasks.

Other Features

  • Create unlimited users, clients, projects, activities, payments, expenses, data
  • Deleting clients will delete all projects relating to the client, all payments relating to all projects of the client, expenses relating to all projects of the client, all project files of all projects relating to client and all the activities of all projects relating to client
  • Deleting a project will delete all payments, expenses, activities, project files relating to the project
  • Invoice Generator (will be customized to your format) Generate unlimited pdf invoices with unlimited item rows. Email the invoice directly to the client.
  • Built on MVC pattern for easy maintenance of code (100% objected oriented programming)
  • 100% secure code (hack proof, spill proof, safe from sql injection)
  • W3C Compliance code
  • object relational mapping (ORM)
  • Powerful Caching System

When you purchase this what else you get ?

  • 100% flexible source code
  • Two payment options available purchase cost and per month billing
  • Free Bug Fixes
  • Free lifetime upgrades
  • Ultra fast support for 1 year (applicable on purchase) and unlimited support on per month billing.
  • Customization on purchase

Updates / Changelog

  • 18.5.2016 - Minor fixes and tweaks
  • 18.6.2016 - Added data encryption (while adding data simple switch will encrypt the data with 32 digit encryption key, now safely store passwords and sensitive data)

Contact us at +91 9717284074, +91 9711448083

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